Step 1: Apply to Graduate (deadline by 4th week of final semester)
Students who are candidates for graduation must apply to graduate through the Student Administration System. Apply to graduate by the fourth week of your final semester for each certificate you are completing (or the spring semester for summer graduates). You can apply to graduate once registration for your last semester opens up. The Degree Audit section of the Office of the Registrar will then determine whether all requirements will be satisfied by the end of your final semester.
For more information about using the system to apply for graduation, see Apply for Graduation.
Step 2: Check name and address
Please verify the spelling, capitalization and punctuation of your name and the accuracy of the address where your certificate should be sent two months after conferral in the Student Administration System. For instructions, see Modify Your Names or Modify Your Addresses. Please keep in mind:
- The Primary Name prints on the certificate unless a Degree Name is designated. Degree Name must share the same last name as the Primary. Changes to last name require official documentation submitted to the Office of the Registrar.
- The mailing/billing address is where certificates will be mailed unless a separate Diploma Address has been designated. Certificates are mailed approximately two months after conferral, so the address should be appropriate for that timeframe.
Certificates reprinted due to incorrect name or improper address will incur a cost for replacement.
Step 3: Submit Plan of Study (deadline by 4th week of final semester)
Students should complete the plan of study form below and submit it with the necessary signatures to the Degree Audit Office. Some programs submit on behalf of the student, so please check with your advisor.
You should also review your plan of study to ensure that all courses listed on your plan of study accurately correspond to your transcript. If they do not, you will be required to submit a Request for Changes in Plan of Study form to the Office of the Registrar. Please check with your program if you have questions concerning your paperwork.
Step 4: Check email to confirm progress of steps to graduation
You should receive emails during and after your final semester:
- indicating that your certificate has been awarded, and
- notifying you once diplomas are mailed out.
Close Out (3-4 weeks after conferral)
Three to four weeks after conferral, the graduating class will be closed out and certificates awarded.
How do I change my graduation term?
Students who have applied for graduation who later determine that they will not complete their requirements by the above deadlines (for example, students who anticipate an incomplete grade or change in your final exam date) may change their graduation term by contacting your degree auditor through the Degree Audit section of the Office of the Registrar to discuss other deadlines and if enrollment is required for the next semester.
How do I submit my paperwork?
Completed signed forms for Certificates should be emailed to firstname.lastname@example.org or email@example.com as a PDF file by the deadlines listed on the Academic Calendar. Original, scanned, or electronic signatures are accepted. If the forms cannot be signed, an approval email from each committee member from their UConn or UCHC email address will be accepted. If the program is an Advisement Report based, your department typically will submit your signed Advisement Report on your behalf (please check with your department). Forms required for submission can be found using the Forms section of the Registrar’s Office webpage.
Keep copies of all documents for your records. All members of a student’s advisory committee must provide an original signature in one of the above ways however, signatures may be on different pages or come from multiple faculty emails.