Step 1: Apply to Graduate (Deadline: by 4th week of final semester)
Students who are candidates for graduation must apply to graduate through the Student Administration System. Apply to graduate by the fourth week of your final semester for each degree you are completing (or the spring semester for summer graduates). You can apply to graduate once registration for your last semester opens up. The Degree Audit section of the Office of the Registrar will then determine whether all degree requirements will be satisfied by the end of your final semester.
For more information about using the system to apply for graduation, see Apply for Graduation.
Step 2: Check name and address
Please verify the spelling, capitalization and punctuation of your name and the accuracy of the address where your diploma should be sent two months after conferral in the Student Administration System. For instructions, see Modify Your Names or Modify Your Addresses. Please keep in mind:
- The Primary Name prints on the diploma unless a Degree Name is designated. Degree Name must share the same last name as the Primary. Changes to last name require official documentation submitted to the Office of the Registrar.
- The mailing/billing address is where diplomas will be mailed unless a separate Diploma Address has been designated. Diplomas are mailed approximately two months after conferral, so the address should be appropriate for that timeframe.
Diplomas reprinted due to incorrect name or improper address will incur a cost for replacement.
Step 3: Submit Plan of Study (Deadline: by 4th week of final semester)
Students should complete the plan of study form below and submit it with the necessary signatures to the Degree Audit Office. Some programs submit on behalf of the student, so please check with your advisor.
Step 4: Submit Final Paperwork Deadline: 2 weeks before end of term – check Academic Calendar for date)
Submit the required paperwork below to the Office of the Registrar by the published deadline on the Academic Calendar:
Plan B (Non-thesis):
Plan A (Thesis):
- Finalized and formatted thesis submitted in Submittable (see Thesis Information for details). Effective May 9, 2016, a printed copy of the thesis is no longer required to be submitted.
- Approval page (this webform accounts for both the final exam and overall approval of the thesis)
For more information, refer to "How to Submit Paperwork" in Graduation FAQs.
You should also review your plan of study to ensure that all courses listed on your plan of study accurately correspond to your transcript. If they do not, you will be required to submit a Request for Changes in Plan of Study form to the Office of the Registrar. Please check with your program if you have questions concerning your paperwork.
Step 5: Check email to confirm progress of steps to graduation
You should receive emails during and after your final semester:
- indicating that your degree has been awarded, and
- notifying you once diplomas are mailed out.
Close-out (3-4 weeks after conferral)
Three to four weeks after conferral, the graduating class will be closed out and degrees awarded.
Make sure your thesis is appropriately formatted. See the Graduate School website for properly formatted thesis examples.
- Abstract: An abstract is not required but may be included as the last page of your preliminary pages.
- Minimum Margins: The minimum acceptable margins for all pages of the thesis are 1 inch on all sides.
- Font Size: Recommended fonts include Arial, Times New Roman, and Helvetica with a font size of either 11 or 12.
- Print: Print should be clear, clean, and dark with no shadows or stray marks. Remember to remove tracking changes.
- Spacing: The text of the thesis should be double-spaced. Long quotations, footnotes, appendices, and references may be single-spaced.
- Photographs and Graphics: Photographs and graphics in the thesis should be printed or photocopied directly on the paper as high quality images. Scanned images must print clearly. If color is used, only color laser or color photocopy printing is acceptable.
- Use of materials copyrighted by others: Any material included that goes beyond “fair use” requires written permission of the copyright owner and you should retain a copy for your record. It may be useful to include the permission(s) in the thesis as an appendix.
- Pagination: Preliminary pages [i.e., copyright page (if any), acknowledgments, table of contents, the abstract (if any)] are to be numbered consecutively using lower case Roman numerals. All pages of the text, appendices (if any), and references must be numbered consecutively using Arabic numerals.
- Landscape pages: The top of a landscape page should be at the left margin and the bottom at the right margin. The page number is to be in the same relative position as on the portrait pages.
- Sequence of the main components of the thesis: The appropriate order of the major sections of the thesis are as follows: the title page, the copyright page (if any), the advisory committee page, acknowledgments, table of contents, the abstract (if any), the text, appendices (if any), and the references. The order of the appendices and the references may be reversed if the appendices are lengthy.
- Footnotes, Endnotes, and References: The format that is accepted in your field of study or that is required by your advisory committee should be followed.
- Photocopied journal articles in the thesis: When appropriate, photocopied articles already published in journals may be included in a thesis. Photocopying must conform to the margins noted above. An original letter from each journal granting permission for the inclusion of the photocopied article in the thesis must be retained by the author. In requesting a letter of permission, it is important to tell the journal that the thesis will become part of the permanent collection of the UConn Libraries. The journal usually will require that the journal be the first publisher of the article.
Submitting your thesis
- Submit your thesis through Submittable. Follow the instructions found in the Submittable help file. Your electronically submitted thesis will be reviewed by the Office of the Registrar administrator for format compliance and you will receive notification if any revisions need to be made.
- Accepted theses may be posted immediately as submitted, unless the submitting author requests otherwise. No revisions are permitted once accepted by the Office of the Registrar Administrator.
- We recommend that you use your full legal name on the title page and on the approval page.
- A printed copy of your thesis is no longer required to be submitted.
- Submit your Thesis Approval to the Office of the Registrar.
How can I have personal copies of my thesis bound?
How do I submit paperwork?
Completed signed forms for Master’s Degrees should be emailed to email@example.com or firstname.lastname@example.org as a PDF file by the deadlines listed on the Academic Calendar. Original, scanned, or electronic signatures are accepted. If the forms cannot be signed, an approval email from each committee member from their UConn or UCHC email address will be accepted. If the program is an Advisement Report based, your department typically will submit your signed Advisement Report on your behalf (please check with your department). Masters forms required for submission can be found using the Forms section of the Registrar’s Office webpage.
Please refer to the Submitting your Thesis section for information about that process. The Thesis Approval Page is a webform that routes to your committee for approvals. Once the final committee member has approved the page it will be routed to the Degree Audit office. You do not need to submit an additional signed approval page document.
Keep copies of all documents for your records. All members of a student’s advisory committee must provide an original signature in one of the above ways however, signatures may be on different pages or come from multiple faculty emails.
What’s my completion date?
The completion date signifies the point at which a student has been separated from active status at the University. For Spring and Fall semester graduates, the University conferral date will also represent the completion date, provided all degree requirements are completed by necessary deadlines. Graduates completing during the summer will have a completion date determined by the submission of their final approved paperwork and/or completion of their enrollment. As students are no longer eligible to work as graduate assistants after their completion date, students should coordinate the end date of any summer employment with the submission of their final paperwork.
For students completing prior to the end of the Fall or Spring semester an alternate completion date can be requested upon submission of all final paperwork and completion of your academic engagement. Students should typically only request an alternate completion date if enrolled solely in research credits or independent study credits for the semester. Please note, if enrolled in a class that will not have completed and had a grade posted prior to the requested completion date, then an alternate completion date may not be possible. An Alternate Completion Date Request form must be submitted to the Graduate School for approval for International students or those with Graduate Assistantships.
Final paperwork approved and submitted past the posted deadline, but prior to 10th day of the Fall or Spring semester, requires no additional enrollment by a student. Students who choose to self-enroll but submit final documents for graduation prior to the 10th day are still responsible for any tuition/fees incurred. Submission after the 10th day of Fall or Spring semester will require enrollment for that semester.
Does the Registrar’s office need a copy of my Thesis?
No, but your department may require a copy. Please check with your advisor.
What’s the difference between Plan A and Plan B?
Plan A (with thesis): Consists of a minimum of 21 content course credits on a Plan A Master’s plan of study and a minimum of nine credits of GRAD 5950 Master’s Thesis Research. Some fields of study may require more than 21 credits of content course work. Consult your major advisor about the departmental requirement for your degree. This plan of study should be submitted in the beginning of your final semester.
Plan B (non-thesis): Consists of a minimum of 30 content course credits on a Plan B Master’s plan of study. Some fields of study require more than 30 credits of content course work. You should consult your major advisor about the departmental requirements for your degree. This plan of study should be submitted in the beginning of your final semester.
Can I change my graduation term?
Students who have applied for graduation who later determines that they will not complete their requirements by the graduation deadlines due to incomplete grades, a change in their defense date for a thesis or dissertation, or a change in the final exam date can contact their degree auditor through the Degree Audit section in the Office of the Registrar to discuss future deadlines and to determine if enrollment is required for the next semester.